Toastmaster meetings

An impressive and unique brand value of Toastmaster meetings is their efficiency and the clockwork precision that is achieved. This value can be delivered to members and guests, only when all role players are thorough with their roles and the TMoD and the GE in particular efficiently coordinate with the rest of the role players.

Main Parts of a Meeting

• Prepared speeches
• TT speeches
• Evaluation
• Quantitative :TAG
• Qualitative :Evaluators

1. Role Players and their Roles

• SaA
• President – Welcome, message, dignitaries/guest intro
• TMoD – Outline programme, theme; invite GE
• GE – Introduce TAG team, who explain roles
• TMoD – Conducts Prepared speeches, calls TT M
• TT Master
• TMoD – Ask the timer for qualified speakers and request voting
• GE – Evaluations, ask for voting: evaluators, role players
• TMoD – Sum up
• President – announcements, feedback, results, awards

Notice the symmetry in the appearance of role players, with the TMoD appearing the maximum times, followed by the President and the GE

2. Time Keeping

• Plan realistically, provide margin, share plan with role players
• Theme explanation is TMoD’s primary responsibility
• Cut the flab, minimize words. Consider the two alternatives:
• I asked the TT master about the ToD, namely Time and tide waits for no man, and this is what he had to say: “Of course, do today what you can do today”(24+9 words)
• Fully endorsing the ToD, today’s TT Master said: “Of course, do today what you can do today”(8+9 words)

3. Perfection at no Extra Cost

• What makes for impressive meetings is absolute synchronization, with no break in action, and of course, quality items
• Requires planning, co-ordination, timekeeping, critical thinking, quick wittedness – all event management skills
• Any wonder, you hear: “TM – Where leaders are made”

4. Role Players and their Responsibilities

Ah-Counter
The purpose of the Ah-Counter is to note any overused words or filler sounds.For more details, click here
Grammarian
The Grammarian helps club members improve their grammar and vocabulary. For more details, click here
General Evaluator
The General Evaluator evaluates everything that takes place during the club meeting. For more details, click here
Timer
A Timer is responsible for monitoring the time of meeting segments and speakers. For more details, click here
Toastmaster
The Toastmaster is a meeting’s director and host. For more details, click here
Table Topics master
The Topicsmaster delivers the Table Topics portion of the meeting. For more details, click here
Prepared speaker
• Every speaker is a role model, and club members learn from one another’s speeches. As a meeting speaker, you:
• Prepare, rehearse and present a speech during the club meeting.
• Arrive early to make sure the microphone, lectern and lighting are working and in place.
• Discuss your speech topic, constrains, etc with your evaluator prior to giving your speech.
Evaluator
• Evaluation is the heart of the Toastmasters educational program. You observe the speeches and leadership roles of your fellow club members and offer evaluations of their efforts, and they do the same for you. As evaluator you:
• Ask those you’ve been assigned to evaluate what they will present and what they wish to achieve.
• Provide objective verbal and written evaluations for speakers.
• When giving any evaluation, offer praise as well as constructive criticism.
• Strike a balance between encouragement and sincerity