District Officer Elections 2017
An important part of Toastmasters training is learning about leadership, and the best way to become skilled at leadership is to experience it. Choosing leaders or choosing to be a leader begins at nomination and at the ballot.

Note: All information published in this page are as received from DTM Sastharam Ravendran, District Leadership Committee (DLC) Chair 2017. For any queries or clarifications related to elections, please write to DTM Sastharam @ mail@sastharam.in

  • Elections will be conducted for the posts of District Director (DD), Program Quality Director (PQD), Club Growth Director (CGD) and Division Directors (DDs) only.
  • Any eligible candidate can contest.
  • Nominations Window has officially now closed, but there is still time for any candidate to stand on the floor on the day of the election.
  • Even Floor Candidates can Campaign, have a booth at the Candidate’s Corner and take part in the Candidate’s Showcase.

Venue : Sri Lanka Foundation, Colombo
Date : 26th May, 2017
Time : 9:00 AM


District Leadership Committee Report 2017-2018
Nomination Slate

To view the Biography

Mobile Users : Click the icon below the photograph of each candidate

Desktop/Laptop Users : Find the icon by sliding over the photograph of each candidate

Ajantha Jayawardena

Ajantha Jayawardena

District Director Nominee
Suganthi Periyasamy

Suganthi Periyasamy

Program Quality Director Nominee
Sarmaa Mahalingam

Sarmaa Mahalingam

Club Growth Director Nominee
Srianthie Salgado

Srianthie Salgado

Club Growth Director Nominee
Harsha Subashana

Harsha Subashana

Division Director Nominee - Division A
Saliya De Silva

Saliya De Silva

Division Director Nominee - Division A
Satish Vachaspathi

Satish Vachaspathi

Division Director Nominee - Division B
Keerthi Wijekulasuriya

Keerthi Wijekulasuriya

Division Director Nominee - Division C
Karthikeyan Arumugam

Karthikeyan Arumugam

Division Director Nominee - Division D
Shuvo Hridayesh

Shuvo Hridayesh

Division Director Nominee - Division E

NO CANDIDATES APPLIED

Division Director -Division F

NO CANDIDATES APPLIED

Division Director -Division G
Anura Perera

Anura Perera

Division Director Nominee - Division H
Jaya Priya

Jaya Priya

Division Director Nominee - Division I
Shiham Nawaz

Shiham Nawaz

Division Director Nominee - Division J
Mahendra Varman

Mahendra Varman

Division Director Nominee - Division K
Mala Balasubramanium

Mala Balasubramanium

Division Director Nominee - Division L
All candidates have been interviewed by the DLC Committee Members.
 
Candidates have been evaluated on the following parameters:
  • Leadership Potential
  • Commitment to Role and Time at their Disposal
  • Passion towards the movement
  • Eligibility towards the Role
  • Management Skills
  • Team Building and Communication Skills 
  • Toastmasters Knowledge
  • Toastmasters Service and Experience
  • Membership and Club Building Strength
The Job of the DLC was to interview all candidates thoroughly without bias and each member voted for a candidate of their choice.
 
This time there were 12 member’s on the committee and their votes have been collaborated to feature the final Nominated Candidates on the District’s Official Slate.
 
The Final Slate is the DLC’s Report of the Candidates who have been officially nominated to the respective office by the committee.
Floor Nominations can still be accepted on the day of the election by the District Director, for anyone who wishes to be nominated or nominate someone else. All potential/intended Floor Candidates also have equal opportunities to reach out to Voting Member’s and a right to campaign, as per the campaign guidelines and protocol.

Campaign Information (Do‘s and Dont’s)

1. Campaign Communications

  1. A campaign communication is any message, in any form (such as phone calls, postal mail, email and facsimile) unsolicited by the recipient that promotes or publicizes a candidate.
  2. Photographs, audio, video, and electronic representations in all campaign materials and displays, and on the candidate’s website and social networking profiles, related to this campaign may be of the candidate only; no other persons are permitted. All candidates are responsible for obtaining written permission for any quotes and testimonials used in candidate campaign materials and displays, on websites and social networking profiles. Proof of written permission may be requested for review by the district director.
  3. Unsolicited subscriptions to information by or about a candidate are not permitted.
  4. Communications by the district in connection with a candidate’s presentation at a district conference, and internal communication among campaign team members, are not considered campaign communications.
  5. The district director provides contact information to nominated candidates and floor candidates only after receiving their Officer Agreement and Release Statement.
    1. Only district council members’ contact information is provided.
    2. The contact information may only be used for campaign purposes.
  6. District candidates shall only send two campaign communications. These communications may only be sent to members of the district council:
    1. The first communication may be sent between January 1 and March 31.
    2. The second communication may be sent between the announcement of the DLC results and the district council’s annual meeting.
  7. Candidates may have a website and use social media to promote their candidacy. No district or club social media sites or websites may be used to promote any individual candidate. District and club websites may list the nominated candidates.
  8. Candidates are prohibited from participating in Toastmasters-related discussion groups on websites, including social networking sites, for campaign purposes.
  9. District candidates may use the Toastmasters trademarks, including the logo and the names “Toastmasters” and “Toastmasters International,” on printed and electronic campaign materials, websites and social media sites. Use of the trademarks on any other items requires the written permission of the Chief Executive Officer.
  10. Candidates may not produce or distribute any wearable campaign items (such as buttons, pins, hats, sashes, apparel, etc.).
  11. At district conferences and district non-election meetings (such as area and division speech contests), nominated candidates and floor candidates may only distribute and display campaign materials in the Candidates’ Corner (if there is a Candidates’ Corner). Candidates or their representatives are responsible for the delivery, set-up, and removal of materials.
  12. At district non-election meetings (such as area and division speech contests), candidates may be introduced as long as all candidates present are introduced.
  13. Candidates may not host hospitality suites at any district event or contribute to a district hospitality suite. A hospitality suite is defined as a room where refreshments are provided and attendance is open to any member.
  14. District officer candidates may speak and give educational presentations at district conferences, at a time other than during the district council’s annual meeting, at the discretion of the district director.
    1. All candidates must receive equal opportunity.
    2. The time, place, and length of presentation are identified by the district director.
  15. Candidates may not present campaign speeches at any district non-election meeting, or campaign at any club meetings.
  16. Advertisements in district publications, such as in newsletters, in conference programs, or on websites, by or on behalf of candidates for district office are not permitted.
  17. The names of floor candidates are not published with the DLC report or in any other district publication.

2. Candidate Endorsements

  1. District executive committee members shall not take any action to endorse or officially support any district officer candidate; however, district executive committee members who are running for district office may campaign on their own behalf.
  2. International officer and director candidates, members of the Toastmasters International Board of Directors and region advisors may not take any action to endorse or support any candidate for district office.
  3. All candidates must obtain written permission for any endorsements (i.e., quotes and testimonials) used in candidate campaign materials and displays, and on websites. Proof of written permission may be requested for review by the district director.

3. Campaign Violations

  1. Candidates are responsible for ensuring campaign supporters are familiar with campaign policies. Candidates acknowledge that violation of policies and protocols may result in consequences.
    1. A level-one violation is a minor infraction that is usually correctable (for example: posting a photo of someone other than the candidate on the candidate’s website).
      1. The violation is reported to the district director, who investigates the matter. If the district director cannot resolve the matter, it is turned over to the district executive committee.
      2. The candidate is educated and informed about the violation. When the matter is resolved, there are no further ramifications.
    2. A level-two violation is one involving the election process or a continuing violation (for example: candidate makes a promise of future district executive committee action in exchange for votes).
      1. The violation is reported to the district director, who investigates the matter or assigns the investigation to the district executive committee.
      2. The district executive committee may enact these penalties:
        1. An announcement of the violation is made prior to the election. This announcement occurs at an appropriate time and place or on the district’s website as determined by the district executive committee.
        2. A letter of censure may be issued to the candidate by the district executive committee.
    3. A level-three violation is one of campaign ethics (for example: candidate actively engaging in or promoting the violation of Toastmasters bylaws, policy or protocol).
      1. A violation is reported to the district director, who investigates the matter or assigns the investigation to the district executive committee.
      2. The district executive committee may enact these penalties:
        1. Any or all penalties for level-two violations.
        2. Request that a candidate withdraw from candidacy.
        3. Engage in further discipline following the processes outlined in Protocol 3.0: District Procedure to Discipline a Member.
  2. Discipline, related to campaign violations, that is administered by the district executive committee may be appealed to the district council. The district council’s decision is final. Such decisions may not be appealed to the Toastmasters International Board of Directors or World Headquarters. However, the Board of Directors may, on its own initiative, review the district’s decision and reach a different conclusion in the best interests of Toastmasters International, its member clubs or individual members.
  3. After the nominations are published, any proven candidate policy violations must be shared with the district leadership committee chair. Such violations may be disclosed at the district council’s annual meeting by the DLC chair or district director. If any violations are disclosed at the meeting, all violations of equal level must be disclosed at the meeting.

4. Candidates’ Showcase

  1. At the district conference, it is recommended that a Candidates’ Showcase occur before the district council’s annual meeting.
  2. Prior to the district conference, the district director appoints members to serve as chair and co-chair of the Candidates’ Showcase. Other members are assigned as needed.
  3. Each candidate is given equal time to be interviewed by the chair based on questions related to the achievement of the district mission.
  4. The presentation schedule, with the names of all nominated candidates and known floor candidates for district office, is prepared by the district’s administration manager.
  5. There is no census or poll taken of the delegates at a Candidates’ Showcase.

5. Proxies and Credentials

  1. District proxies and voting are governed by the District Administrative Bylaws, Article X, Sections (d) and (e).
  2. The district director sends a credential or proxy form to each club president and vice president education 30 days before a district council annual meeting in the district newsletter or in a separate mailing.
  3. Proxies are valid only for in-person meetings.
  4. Prior to the district council annual meeting, the district director appoints a credentials chair to supervise the credentials, voting and ballot counting processes. The credentials chair may select members to form a credentials committee.
  5. The credentials chair is, when practicable, a past district director.
  6. The credentials chair obtains a list of paid clubs and a list of current district council members (club presidents, vice presidents education, and district officers eligible to vote). The credentials chair ensures that ballots are only issued to current district council members or their authorized proxies and are signed for upon distribution.
  7. Ballots indicate the office being contested or are sequentially numbered. The names of nominated candidates may be printed on the ballots. The names of floor candidates may not be printed on the ballots. Ballot templates are available on the Toastmasters International website.
  8. The credentials committee ensures that no campaign materials are in the credentials area.

6. Elections

  1. The district director or a person designated by the district director explains the election rules and procedures to the delegates.
  2. The DLC chair shall present the committee’s report. In the chair’s absence, the district director designates another member of the DLC, when practicable, to present the report. The chair or designee announces the names of the committee members and reads the name of each nominated candidate, in alphabetical order, for each of the offices of district director, program quality director, club growth director and division directors. The area directors, public relations manager, administration manager, finance manager are also announced if elected.
  3. If any policy violations by a candidate have occurred, the DLC chair may disclose that violation and may announce whether the violation could have affected the candidate’s nomination.
  4. For each office, the district director inquires whether there are additional nominations from the floor.
    1. Floor candidates must be nominated by a member of the district council or their proxyholder. Floor candidates may self-nominate when they are a member of the district council or a proxyholder.
    2. Floor candidates or, in their absence, their representatives state their eligibility qualifications.
    3. Floor candidates for district director, program quality director, club growth director, and division director must sign the Officer Agreement and Release Statement prior to the election. Only the Officer Agreement and Release Statement of those elected are sent to World Headquarters.
    4. The district director may declare any proven floor candidate policy violations to the district council.
    5. When nominations are complete, the district director declares the nominations for that office closed.
  5. After nominations are closed, candidate speeches are given. A candidate speaks on his or her own behalf. If a candidate is not present, an authorized representative may speak for the candidate. If there is only one candidate nominated, no speech is given.
  6. A candidate’s representative may not be a member of the district executive committee, a member of the DLC, the credentials chair, or any other meeting official, unless he or she resigns before the district council’s annual meeting begins.
  7. The balloting for each office takes place immediately following candidate speeches. The number of votes that a member may cast is governed by Article X, Section (e) of the District Administrative Bylaws.
  8. After nominations for an office are closed, if there is only one candidate for the office, the district director may entertain a motion to dispense with the secret ballot for the uncontested office or instruct the administration manager to cast a single ballot for the candidate.
  9. District officer candidates are responsible for appointing one observer to monitor the integrity of the voting and ballot counting process.
  10. Each election is completed and the winner announced before moving to the subsequent election.
  11. Candidates nominated for one office and not elected to the office may be nominated from the floor for subsequent offices.
  12. Any candidate who receives a majority of the votes cast is declared elected. In the event no candidate receives a majority of the votes cast for a contested office, voting continues with the use of special ballots and without the name of the candidate receiving the fewest votes. Such a procedure continues until one of the candidates receives a majority of the votes cast.
  13. Upon adjournment of the district council’s annual meeting, all election results are final. Results of the election are displayed on the district website as soon as possible following adjournment of the meeting.
  14. All proxies and ballots are retained for 24 hours following the close of the meeting for review only by the district director or district credentials chair, as necessary, and immediately thereafter destroyed by the district director or district credentials chair.

Floor Candidate Information

For details or clarifications on Floor Candidate Information, please get in touch with DTM Sastharam Ravendran (mail@sastharam.in)

Candidate‘s Corner and Candidate’s Showcase Information

Dear Members,

An important part of Toastmasters training is learning about leadership, and the best way to become skilled at leadership is to experience it. Choosing leaders or choosing to be a leader begins at nomination and at the ballot.

Further to the announcement of the Nominations Slate for the next toastmaster year 1st July 2017 to 30th June 2018 (you can view them at http://www.d82.org/elections2017 ), I take pleasure in announcing two opportunities that the District 82 has provided as per the Protocol 9.0 of toastmasters International namely the Candidates’ Corner and the Candidates’ Showcase . This is to provide an equal opportunity to all nominated and floor candidates at the District Officer Elections 2017. The details of both events are given below and you are warmly welcome to attend same.

Candidate’s Corner:

A table for each candidate along with their pictures will be arranged for campaigning.

  • Date : Friday, May 26th 2017
  • Time : 7:30 AM to 8:30 AM
  • Venue : Sri Lanka Foundation Institute, Independence Square, Colombo 7
  • Contact : Moditha Attangoda (+94 – 77 77 81 021)

Candidate’s Showcase:

  • Date : Friday, May 26th 2017
  • Time : 8:30 AM to 10:00 AM (District Council Meeting will begin at 10:30 AM)
  • Venue : Sri Lanka Foundation Institute, Independence Square, Colombo 7
  • Contact : DTM Sudash Liyanage (+94 – 77 7 87 40 72)

I request all Nominated Candidates, Floor Candidates and members to be familiar with Protocol 9.0: District Campaigns and Elections, especially the Sections 5, 6, 8,9,10 & 11.

Both Floor Candidates and Nominated Candidates have equal opportunities and responsibilities as per Protocol 9.0; Section 5 (b) to use both Candidates’ Corner and Candidates’ Showcase.

Accordingly, if any eligible member is intending to stand from the floor for any district officer position, please send me an email with duly filled documents given below, on or before 11th May 2017. However, there is still time for any candidate to stand from the floor on the day of the election.

    1. Sign the Toastmasters Officer Agreement and Release Form .
    2. Submit a completed District Officer Biographical Info GD 1 and photograph.

Note – Send your email to liyanagesudash@gmail.com with both the PDF files and a Photograph. PDF’s can be downloaded when you click the links above

With best regards
Sudash Liyanage
District Director- 2016/2017
District 82 | Toastmasters International
+94 777 874072|liyanagesudash@gmail.com
www.d82.org, www.toastmasters.org

Proxy Guidelines and Voting Procedures

To be published by the District Director, DTM Sudash Liyanage

For Queries, Contact

Sastharam Ravendran, DTM

District Leadership Committee (DLC) Chair 2017

Immediate Past District Director, District 82

Email: mail@sastharam.in

Updates

2017, January 22 - List of Nominations Received

The below content can also be found in the blog post by Sastharam Ravendran, DTM – the District Leadership Committee Chair for Elections 2017

Please find below the list of nominations received for the new District Leadership for District 82, for the next Toastmasters year from 1st July 2017 to 30th June 2018.

Please Note:

  • These are just a list of candidates who have submitted their nomination and have expressed interest for various leadership roles.
  • Their eligibility would be verified and their potential would be analysed by the Leadership Committee when they interview these candidates.
  • The nomination slate will be released by the DLC by the end of February.
  • If you nominated yourself/someone and if that name is missing, please write to mail@sastharam.com

Position Nominated For Full Name Photo
District Director Ajantha Jayawardena ajantha-jayawardena
Program Quality Director Suganthi Periasamy suganthi-periyasamy
Club Growth Director Sarmaa Mahalingam sarmaa-mahalingam
Srianthie Salgado srianthie-salgado
Division Director
Division A
Harsha Subhashana harsha-subhashana
Saliya De Silva saliya-de-silva
Division Director
Division B
Reena GS reena-gs
Satish Vachaspathi satish-vachaspathi
Division Director
Division C
Keerthi Wijekulasuriya keerthi-wijekulasuriya
Division Director
Division D
Karthikeyan Arumugam karthikeyan-arumugam
Manikandan Balasubramanian manikandan-balasubramanian
Division Director
Division E
Shuvo Hridayesh shuvo-hridayesh
Division Director
Division F
Division Director
Division G
Division Director
Division H
Anura Nishanth Perera anura-nishanth-perera
Division Director
Division I
Priya Muthukumar priya-muthukumar
Singaravelan singaravelan
Division Director
Division J
Shiham Nawaz shiham-niwaz
Division Director
Division K
Mahendra Varman mahendra-varman
Division Director
Division L
Mala Balasubramniam mala-balasubramanian
Narendran Narasimhan narendran-narasimhan

Best Regards,
Sastharam Ravendran, DTM
District Leadership Committee Chair for Eletions 2017-2018

2016, December 15 - Call for Nominations

The below content can also be found in the blog post by Sastharam Ravendran, DTM – the District Leadership Committee Chair for Elections 2017

Dear Toastmasters,

The time has come to receive nominations for the new District Leadership for District 82, for the next Toastmasters year from 1st July 2017 to 30th June 2018.

It is my honor to have been appointed as the chair of District Leadership Committee(DLC) previously called the Nominating Committee.

The appointment was done by District Director DTM Sudash Liyanage, and ratified by the District Council at the Business Meeting held at Reverberation 2016 in Vellore.

I hereby call for nominations for the following officers of District 82, for the year 1st July 2017 to 30th June 2018:

  • DISTRICT DIRECTOR.
  • PROGRAM QUALITY DIRECTOR.
  • CLUB GROWTH DIRECTOR.
  • DIVISION DIRECTOR – for Divisions A, B, C, D, E, F, G, H, I, J,K, L

Please read this email carefully and email me, if you have any questions.

Nomination Eligibility

The committee must verify that candidates meet eligibility requirements. No prospective candidate can be nominated until the following is met

As per the District Administrative Bye-Laws, the qualifications criteria for each post is as follows:

  1. At the time of taking office, the district director must have served at least six consecutive months as club president and at least 12 consecutive months as a lieutenant governor, division director or a combination of these.
  2. At the time of taking office, the program quality director must have served at least six consecutive months as club president and at least 12 consecutive months as a lieutenant governor, a division director, an area director or a combination of these.
  3. At the time of taking office, the club growth director must have served at least six consecutive months as club president and at least 12 consecutive months as a lieutenant governor, a division director, an area director or a combination of these.
  4. At the time of taking office, the division director must have served at least six consecutive months as members of a district council.
  5. If possible, the area director should have served as members of a district council.
  6. The committee has determined that the candidate understands the duties and responsibilities of office, is committed to fulfilling those duties and responsibilities, and has the skills and abilities necessary to perform successfully as an officer. The committee should follow the guidelines and timelines provided by World Headquarters.
  7. The committee has determined that the candidate will accept the nomination, although the candidate has the right to withdraw his/her name from nomination at the district’s annual business meeting, and to be nominated from the floor as a candidate for another office.
  8. The committee has received a copy of the Officer Agreement and Release Statement signed by the candidate. To be nominated or elected, all candidates for district director, program quality director, club growth director, and division director must sign the Officer Agreement and Release Form published by Toastmasters International.The district should make all reasonable effort to have all other district leaders sign the statement. All signed forms of elected leaders must be sent to districts@toastmasters.org.

I hereby invite all toastmasters who are interested and committed to serve as district officers to kindly send in their nominations to me. Third party nominations are also accepted as well as self-nominations. Please utilize the forms attached to this mail.

<< DLC Timeline >>

January 15
Deadline for candidates to declare intent to run

January 15 – March 15
Candidates are interviewed by the DLC and the Slate is released.

March 15–June 1
District council annual meetings occur (actual dates set by each district).

Six weeks prior to DLC notifies District Director of nominated candidates election date Four weeks prior to DLC publishes nominations on District website.

On the election date Floor candidates may declare their intent to run after the DCL results have been announced.

July 15
Deadline to submit Officer Agreement and Release Statements and District Leader rosters to World Headquarters.

The process is as follows:

  1. The nominating committee interviews all known candidates for each elected position.
  2. All candidates must sign and submit to the committee their Officer Agreement and Release Form.
  3. The nominating committee completes the Candidate Checklist and Evaluation Form for each candidate.
  4. The nominating committee votes.

Who can Nominate

Any Member in Good Standing of a Club in Good Standing can Nominate them-self or a fellow Good Standing Member(with their consent) for any Position that they are eligible to stand for.

How do you Nominate yourself?

  1. Read Through the attachment – Call for Nominations – Have a thorough understanding of the role and verify that you are eligible
  2. Fill out the District Leader Nominating Form
  3. Fill out the Candidate Application (to be filled only by the Candidate)
  4. Fill Out the Officer Agreement & Release Form (to be filled only by the Candidate)
  5. Send your Nomination email to mail@sastharam.com with the following attachment’s – District Leader Nominating Form, Candidate Application, Officer Agreement & Release Form

How do you Nominate Someone else ?

  1. Read Through the attachment – Call for Nominations – Have a thorough understanding of the role and verify that the member you wish to Nominate is eligible
  2. Fill out the District Leader Nominating Form (with the candidate’s consent)
  3. Send your Nomination email to mail@sastharam.com with the following attachment’s – District Leader Nominating Form | Mark a copy to the candidate alone

Ask your candidate to send a separate email with the following (no copies to be marked to anyone)

  1. Fill out the Candidate Application (to be filled only by the Candidate)
  2. Fill Out the Officer Agreement & Release Form (to be filled only by the Candidate)
    Candidate to send an email to mail@sastharam.com with the following attachment’s – Candidate Application & Officer Agreement & Release Form
  3. Any Nomination that is incomplete or that has not reached before the Mid Night of 15th January 2017 will be treated as Void.

Any Nomination that is incomplete or that has not reached before the Mid Night of 15th January 2017 will be treated as Void.

The results of the nomination committee will be announced once the process is complete.

Nominations open from 15th December 2016 and closes on 15th January 2017(Mid Night).

Please note the last date for submitting nominations is 15th January 2017.

For any clarifications, please do not hesitate to contact me via mail@sastharam.com

PS : Your Nominations will only be received at “mail@sastharam.com” , please mark no copies to anyone. Await an acknowledgement from me in-return, before you can confirm that your nomination has reached the DLC.

This is an excellent opportunity to learn and grow as a leader, managing a large non-profit voluntary organization. I look forward to receiving your nominations.

Best Regards,
Sastharam Ravendran, DTM
District Leadership Committee Chair for Eletions 2017-2018

Attachments:

Call for Nominations
candidate-application
d82-election-protocols
district-leader-nominating-form

officer-agreement-and-release-form